2020 Annual Reporting

Annual Reporting for District Licensed, Ordained and Retired Ministers

• Annual Report of Licensed Ministers – This is an annual requirement for the the licensed minister. Please send a copy of your completed form to the DBM Secretary Tim Asbill Jr. timasbilljr@gmail.com or 1017 West Norway Ave. Mitchell, SD 57301 no later than March 1st.
• Annual Report of Ordained Ministers – This is an annual requirement for the the ordained minister, that is not submitting a pastor’s, evangelist’s or retired minister’s report form. (ref. Manual 530.8, 520). Please send to districtassembly@pldnaz.com by June 20.
• Annual Report of Retired Ministers - This is an annual requirement for the retired minister (ref. Manual 536.2). Please send to districtassembly@pldnaz.com by June 20, 2020.

Dear Pastor,

The end of our church year is coming soon (May 31). In this email and attachments, you will have all of the information you need to fill out your Annual Pastors Report (APR) and other forms needed for district assembly. THIS IS AN UNUSUAL YEAR BECAUSE OF COVID-19, SO PLEASE READ ALL OF THE INFORMATION CAREFULLY. If you need these reports in paper form, please respond to this email and let us know and we will send these forms via regular mail. If you are a new pastor to your church and need access to the “Annual Pastors Report” online, please email districtassembly@pldnaz.com and we will make sure you receive access to your church APR. The APR has to be completed by all churches and can be accessed at https://apr.nazarene.org/.

I want to begin by thanking you for your efforts this past year to lead your church in fulfilling the mission of Jesus! This has been one of the most challenging years the church has faced in our lifetime due to COVID-19. It has also provided the church with a great opportunity to connect with people who need hope and truth.

Right now, we are still planning for District Assembly (August 3-5) and Family Camp (August 6-9) to take place at Lake Geneva Christian Center in Alexandria, Minnesota. But this is a fluid situation and there may need to be some changes made depending on government regulations. We will keep you posted if that is the case.

IF YOUR CHURCH, DUE TO COVID-19 RESTRICTIONS, IS PREVENTED FROM HAVING AN ANNUAL MEETING, THE FOLLOWING STEPS ARE ALLOWED THIS YEAR:

· All church board members will continue to serve until their successors are qualified and elected (even if that is not until next year).

· If there is a vacancy in the church board, the board may choose to operate without filling the vacancy provided that the minimum number required by the Manual is maintained. However, if the church board so chooses, they are authorized to fill vacancies on the board.

· Also, the church board is authorized to elect district assembly delegates. All those so elected must have the approval of the pastor and fulfill the requirements of Manual paragraph 33.

Here are some things I need you to know and do:

1. Make sure reports are completed and turned in by June 20, 2020. Make sure to include your one page Pastor's Report for the handbook which is different from the APR. This report should include stories of transformation as a result of your church's mission being fulfilled.

2. Use districtassembly@pldnaz.com for all email correspondence related to district assembly.

3. When figuring out your average attendance (worship and discipleship), please use statistics from March 1, 2019 through February 29, 2020. Since we are not reporting attendance stats in March, April, or May 2020, this will give us the best chance at an accurate comparison to last year.

4. Seek to have all funds (World Evangelism Fund, District Fair Share, MNU, and P&B) sent in by June 15. Make sure any funds sent after May 31 that are to be credited to this church year are marked “2019-20 Church Year.”

I love partnering with you in serving Jesus!

Steven P. Hoffman, District Superintendent